Creating goods receipts

Goods receipts are objects that define the arrival and reception of a purchase order item to a specific location. They are only used for inventory item types since those are the only item types that need to be received in a physical location without exception. Goods receipts are usually handled by purchase order item, so in this case, we will create a goods receipt through the purchase order items page.

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You can also create goods receipts by accessing the creation form in the dedicated reports page.

The basic data section of the creation form allows you to specify the location of the receipt, the date and the purchase order it belongs to.

Just as in the creation of purchase orders, goods receipts are also handled by items, which correspond to an item of the selected purchase order. You can choose the item you received, and the amount of it that you received.

Finally, you can upload a document or image as proof of the reception. This document is usually an image of a proof of delivery signed by both parties. This step is optional.

Once we created the goods receipt, we can verify that everything was done correctly by entering the reports page in the Goods receipt card. We should see a goods receipt for our purchase order.

Another way to access this goods receipt is through the View goods receipt action in the purchase order item. We can also verify that the goods receipt was registered correctly by viewing the Received quantity column of the purchase order item, which should show the amount that we specified in our receipt.

Registering a goods receipt is a required step for allowing your business partners to create invoices on inventory items.